Events Coordinator - Hospitality & Leisure jobs in Malta - April 2024
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Events Coordinator

AX The Palace , Central Malta

Published on 18 Mar 2023

Expired on 17 Apr 2023

AX The Palace in Malta is looking to recruit an Events Coordinator to join their team on a full-time basis. The successful individual must be mature, responsible, and self-confident. An excellent personal presentation and an outgoing personality are also essential.


  • Ensure that administrative work is up-to-date and maintain updated records in the operating system.
  • Develop and maintain a high level of communication and effective relations with colleagues and clients.
  • Ensure a proactive sales attitude and be aware of sales opportunities outside and within the hotel.
  • Assist to upsell on rooms, F&B, and any other revenue-generating products. Actively contribute towards achieving Revenue Plan objectives.
  • Keep updated on the market’s needs, trends, and behavior changes to adopt proactive strategies.
  • Ensure that all refused business is recorded with reasons for refusal.
  • Collect information and build a database of guests’ (bookers and residents) history.
  • Monitor customer feedback and ensure to meet the customer service standards, in a profitable manner.
  • Provide the clients with detailed information and guidance to obtain accurate event specifications.
  • Conduct pre- and post-event meetings with clients including hosting and show rounds of the hotel’s venues.
  • Participate at the annual Weddings Fair and any other ‘open days’ happening at the hotels’ venues.
  • Issue Event Quotes and follow up accordingly.
  • Produce Event Orders to be distributed to all relevant department heads.
  • Coordinate all details for the organization of upcoming events (ex. welcome boards, personalized menus, table place names, table plans, etc.)
  • Monitor event billing in liaison with the Accounts department.


  • A minimum of 2 years of selling/organizing weddings/social events
  • Very well organized and smart in appearance.
  • Fluency in Maltese and English languages; knowledge of another European language will be considered an asset.
  • Have excellent verbal and written communication skills
  • Computer literacy
  • Have strong negotiation, communication, interpersonal, and presentation skills.
  • Be able to work flexible hours including evenings, weekends, and public holidays.
  • Excellent knowledge of Opera Sales and Catering will be considered an asset.
  • Working experience and exposure in a hotel and/or F&B environment will be an advantage.

AX The Palace:
The Palace Hotel in Sliema is one of the top 5 star hotels in Malta. It is highly rated for its 5-star services, exquisite cuisine, and impeccable organisation and surroundings. The Palace provides top services and facilities. The Palace is an eco-leading efficient high-class hotel in Malta. It adopts a modern façade that attracts travellers and locals alike. As soon as you enter one of the top Sliema hotels in Malta, you are greeted by a world of luxury, exquisite accommodation, and excellence in service.

Full Time
Job Type
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
Hospitality & Leisure
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