Events / Admin Co-ordinator

Our client is seeking an Events and Admin Coordinator to assist in organising unforgettable weddings & events. The chosen candidate will be responsible for various aspects of the events planned by the company, from the initial stages to execution.

The Events and Admin Coordinator must be well-organised as well as computer literate. Communication skills and attention to detail are a must, and enthusiasm and passion for the job are optimal for our chosen candidate.

Responsibilities

• Manage agendas/travel arrangements/appointments etc. for the upper management

• Co-ordinate office activities and operations to secure efficiency

• Manage phone calls and correspondence (e-mail, letters, packages etc.)

• Create and update records and databases with personnel, financial and other data

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned

• Assist colleagues whenever necessary

• Liaising with Clients and suppliers

• Assisting with the logistics and execution of weddings & events

Requirements

• Experience in the events industry would be preferred.

• Highly Organised.

• Multi-tasker.

• Good time management.

• Proficiency in Microsoft Office - Word Excel and Power Point

• Knowledge of Canva use would be a plus

• Very good interpersonal skills.

• Open to working with various cultures

• A good team player and also efficient in working individually.

• Be able to work flexible hours

• Valid Driver’s license

Candidates must be currently living in Malta, and holding an excellent level of English is a must - Maltese would also be considered an asset