Condominium Meeting Facilitator

DMT Property Management Ltd in Malta is currently looking to recruit a Condominium Meeting Chairperson and Facilitator to join their team on a full-time basis.

Overview:

At DMT Property Management Limited, we pride ourselves on offering condominium administration services of the highest level with excellent attention to detail. We aim to give our customers peace of mind in the most efficient and proactive ways. 

Do you enjoy engaging with different people, tackling new challenges every day, and working in a dynamic environment that takes you beyond the confines of an office?

We are looking for a Condominium Meeting Chairperson and Facilitator who thrives on engaging with different people, enjoys holding meetings, and embraces the variety of a role that takes them beyond the typical office setting. The ideal candidate is detail-oriented, passionate about customer service, and an excellent communicator who can build and maintain strong client relationships. 

Duties:

• Independently chair multiple annual general meetings weekly and prepare the necessary documentation
• Act as the central point of contact for property owners and tenants, addressing diverse matters efficiently
• Correspond with various stakeholder and clients both electronically and in person
• Prepare and disseminate minutes for annual general meetings
• Follow up regarding any points raised by the owners both during the annual general meetings as well as throughout the year
• Monitor and report on the condition of common areas, identifying any issues that require attention or immediate action
• Assist the team in obtaining quotations from contractors and submittal of the proposal to the owners with regards to any extraordinary repairs
• Support the team in overseeing any works approved by the owners
• Ensure and oversee that routine maintenance is carried out on lifts, fire appliances and other equipment as per maintenance schedule
• Conduct regular site visits to various blocks of apartments as needed
• Perform any other duties that may be required.

Work Schedule:

• 40 hours a week spread over Monday to Saturday
• The job will include onsite visits as well as office-based tasks.

Experience required:

• Experience in the condominium administration industry is considered as an asset.

Knowledge and Skills Required:

• Be able to communicate clearly and effectively with clients in English and in Maltese
• Possess assertive communication and charismatic personality 
• Be detail-oriented and highly organised
• Be proactive and have a methodical work approach
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• European passport or permission to work in Malta
• Possession of a vehicle and valid driving license (Category B)
• Clean police conduct certificate (must be presented).

Take the next step in your career with DMT Property Management Limited, where every day brings new challenges, connections, and opportunities!