Junior Records Officer

Malta Financial Services Authority is currently looking to recruit a Junior Records Officer to join their team on a full-time basis.

The Team:
The Records Management Office (RMO) within the Data Management & Business Intelligence function is responsible for the central collection and management of all physical records received by the Authority, their digitisation, transfer, secure storage, retrieval and subsequent archival or disposal. 

Role Profile:
As a Junior Records Officer, you will process the day-to-day work within the records management office, ensuring the integrity, security, and confidentiality of records. You will ensure records-related policies and procedures are followed, train junior staff, and maintain accurate databases.

Your key responsibilities shall include:

• Participating in projects related to records management as needed
• Overseeing and managing day-to-day incoming mail and tasks
• Scanning and processing incoming mail efficiently
• Adhering to all records-related policies and procedures
• Ensuring the integrity, security, and confidentiality of records and information within the centralised records management office
• Applying retention schedules to archived documents
• Organizing and managing all records and documents in an orderly manner
• Retrieving necessary records and reports from the records room/archives as required
• Maintaining databases related to various records, reports, and documents accurately
• Providing access to records for designated staff members within the organization
• Coordinating and collaborating with all departments to manage records effectively

The Employee’s duties may be updated or amended from time to time by the exigencies of the function.

About You:
To qualify for this role you should have an academic qualification in a relevant field of study i.e. financial services, accountancy, law or in another related background at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

If you do not have the necessary academic or professional qualifications but you have at least five (5) years within a compliance or investigative and/or analytical environment, we would still be interested in speaking with you.

Other Information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such an interview. Details can be obtained by accessing the National Commission for Further and Higher Education website at www.ncfhe.gov.mt under the MQRIC heading.

The MFSA shall ensure that any processing of personal data is by Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage www.mfsa.mt.

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates. 

Public Call Permit Number: 712/2024