Reception and Office Administrator

Our client within the Legal Sector is seeking a Reception & Office Administrator to support the operations team. The key responsibilities will include:

• Oversee Front Desk and Reception operations.  
• Welcome and assist clients and visitors, ensuring a professional and seamless experience.  
• Maintain client areas to the highest standards.  
• Manage incoming calls professionally and efficiently.  
• Handle incoming and outgoing couriers, taxi and restaurant bookings.  
• Monitor and maintain boardrooms, ensuring they are well-kept and fully stocked.  
• Oversee procurement, negotiation, and management of administrative supplies.  
• Manage petty cash transactions.  
• Conduct errands within Valletta to support daily operations.  
• Coordinate routine servicing schedules.  
• Provide general administrative support to other departments and Partners.  
• Take ownership of assigned tasks and ensure timely completion.  

Requirements

• Minimum 2 years experience working in a similar position. 
• Strong organizational skills with excellent verbal and written communication.  
• Client-oriented with a proactive and professional approach.  
• Proficiency in Microsoft Office applications.  
• Fluency in Maltese and English is a must.
• Minimum O-Level standard of education.  

Benefits

• Private health insurance.  
• Comprehensive training and equal growth opportunities.  
• Discounts on retail outlets and eateries.  
• Mental well-being support through collaboration with Richmond Foundation.  
• Daily provision of fruit and snacks.  
• Career growth and personal development support.  
• Engaging work environment in a young, multicultural, and dynamic team.  
• Competitive salary and benefits package.  
• Reimbursement for transport, business attire, sports activities, communications, and more!