Front Office Administrator

A leading service provider in Malta are looking for a Front Office Administrator to join their team. As the first point of contact for the firm, the chosen candidate will be an individual with a pleasant personality, keen on delivering the best client experience to the visitors.  

Responsibilities: 

• Carry out administration duties and ensure that the front office is maintained and managed to the highest standards 

• Providing front desk support, greeting and attending to all visitor’s needs 

• Be the first point of reference for clients or guests walk-ins or telephone calls 

• Assist with requests coming from tenants within the building 

• Handling incoming / outgoing correspondence and coordinating with couriers 

• Organising meetings, travel arrangements, conferences, and other special events, as required 

• Ordering stationery, kitchen and other office supplies 

• Managing of phone calls, handling correspondence and answering customer enquiries; 

• Monitoring and maintaining office health and safety measures and any other ad hoc duties as required; 

• Offering hospitality services to guests during meetings within the office building; 

Knowledge & Skills 

• Minimum of 2 years' experience in a similar position 

• Completely fluent in English and Maltese (a must)

• Exceptional ability to create a welcoming environment

• Health Insurance