Front Office Administrator

A leading service provider in Malta are looking for a Front Office Administrator to join their team. As the first point of contact for the firm, the chosen candidate will be an individual with a pleasant personality, keen on delivering the best client experience to the visitors. 

Responsibilities:

• Carry out administration duties and ensure that the front office is maintained and managed to the highest standards

• Providing front desk support, greeting and attending to all visitor’s needs

• Be the first point of reference for clients or guests walk-ins or telephone calls

• Assist with requests coming from tenants within the building

• Handling incoming / outgoing correspondence and coordinating with couriers

• Organising meetings, travel arrangements, conferences, and other special events, as required

• Ordering stationery, kitchen and other office supplies

• Managing of phone calls, handling correspondence and answering customer enquiries;

• Monitoring and maintaining office health and safety measures and any other ad hoc duties as required;

• Offering hospitality services to guests during meetings within the office building;

Knowledge & Skills

• Minimum of 3 years' experience in a similar position

• Completely fluent in English and Maltese

• Exceptional ability to create a welcoming environment

• Health Insurance