Office Administrator (part-time 20h)

Our Purpose

Bringing quality, safety and sustainability to life.

Join our family and be a part of a global network committed to quality, safety & and sustainability!

About us:

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our global network delivers innovative and bespoke Assurance, Testing, Inspection, and Certification solutions for our customers' operations and supply chains.

We’re growing fast in Greece. Our Intertek Caleb Brett business, the world leader in Cargo inspection and testing, is looking for an energetic, fast learner, and team player to join our amazing crew.

This is a fantastic opportunity to join a highly successful team and be part of the adventure.

Join us as an Office Administrator, supporting our team in Malta! Invoicing in Intertek is a core process related to the type of main service, customer, location, and additional services rendered.

What's waiting for you:

• Act as the reference person in Malta, for the European finance team.
• Collect all accounting documents in an organized way (bank statements, payments executed, collections received, expense reports if any, payroll statement for accounting booking, supplier invoices, etc) and send them to the EU finance team.
• Manage relationships with the payroll team, auditors, and local authorities.
• Manage relationships with local banks and execute payments.
• Prepare the accruals relating to core business (revenues not billed, costs not received).
• Manage supplier billing invoicing, verification of agreed rates, and completeness of documentation provided.
• Data collection for monthly salary processing, liaising with the external Payroll Studio (vacation, sickness, timesheet).
• Office management activities include waste management, maintenance of office equipment, supplier sourcing, and rating, management of incoming goods and records in the stock management system, and liaison with shippers and couriers, purchase orders, quality non-conformity reports to suppliers.

What are we looking for:

• Bachelor’s degree in economics or equivalent.
• Previous experience gained in a Finance Dept, in managing supplier invoicing gained in a Finance Dept. A background in general affairs, procurement, and HR data collection is a plus.
• Fluent English language, verbal and written.
• Good skills in Excel.
• Strong Customer service skills.
• Precision and attention to detail.
• Preferential title: knowledge of Italian language

What we offer:

• Excellent working environment.
• Competitive salaries.
• Professional development opportunities.
• Continuous training.
• Part-time employment, 20h/week

Company locations: Malta, Marsa.

Join our team and make a difference with Intertek!