Corporate Services Administrator

Vaia Legal, a boutique law firm specialized in corporate, aviation and yachting transactions is looking for an Office Administrator to join its growing team. This is a unique opportunity to get a foothold in this growing industry, join a modern team and develop your career further. 

Responsibilities 

• Managing a portfolio of clients and handling all requested related to their companies and day to day management.

• Assisting with MBR filings and company incorporations. 

• Onboarding of clients and maintaining of due diligence files. 

• Regulatory filings.  

• Maintaining company registers and statutory files.  

• Closely communicating with MBR and authorities 

• Attending, taking minutes and preparing for board meetings and client meetings 

• Proof reading. 

• Drafting of standard form documents. 

• Client follow ups.

Requirements

• A minimum of 1 year of experience in Corporate Administration, in a similar industry such as Legal or CSPs

• Knowledge of Corporate industry regulations and standards;

• Proficient in MS office applications;

• Excellent communications skills in both English and Maltese;

• Pro-active and organized with a keen eye for detail.

• Strong organizational and communication skills.

• Attention to detail and ability to work independently.

• Knowledge of residency programs in Malta and application process will be considered as an asset. 

• Knowledge of payroll administration and social security documentation will be considered an as an asset.

We Offer:

The above position offers the opportunity to work within a dynamic, fast paced industry, along with a welcoming environment, as well as our commitment to providing you with every opportunity to learn, grow and reach the highest level of your abilities and potential.

If you believe that you have the right skills, motivation and nothing is impossible attitude, we would like to hear from you. The right candidate will be provided with full training and support for this role.