Administrative Assistant

Administrative Assistant 

FJVA is a solution based corporate services provider and is seeking a dedicated and detail oriented Assistant Administrator to join our team. In this role you will support our administrative operations, ensuring smooth and efficient processes within a fast-paced corporate environment.

Responsibilities

• Assisting the department with day-to-day administrative duties

• Photocopying, printing, scanning and saving documents electronically 

• Maintaining both electronic and manual records   

• Arranging for signatures, including the preparation of documents for electronic signature via DocuSign 

• Handling incoming and outgoing mail and couriers which includes the preparation of documents, covering letters and envelope

• Arranging for the respective certification of documents as may be required 

• Reception duties

• Managing pickups and delivery of documents 

• Preparing boardrooms for meetings

• Assisting other members of the administration team

• Any other duties which the company deems necessary of an administration nature

Requirements and Qualifications

• Good oral and written communication skills in English

• Be organised with attention to detail 

• Be able to multi-task and to have the ability to prioritise work

• Profound knowledge of MS Office applications and other office software

• An effective team player with good interpersonal skills to create a rapport with you team and other departments

• Experience in a similar role would be considered as an asset, however, training in the job will be provided as may be required.