Receptionist/Administrative Assistant - Administrative jobs in Malta - April 2024
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Receptionist/Administrative Assistant

Bajada Investments Limited , South of Malta

Published on 03 Apr 2024

Expires in 14 days (03 May 2024)


Position Overview:

We are currently seeking a vibrant and organized Receptionist/Administrative Assistant to join our team at our manufacturing facility and head office. The successful candidate will play a pivotal role in maintaining the smooth functioning of our front desk operations while also providing administrative support to various departments.

Key Responsibilities:

1. Front Desk Management:

   - Greet and welcome visitors with warmth and professionalism.

   - Manage incoming calls, emails, and inquiries, redirecting them to the appropriate departments or personnel.

   - Maintain a tidy and organized reception area, ensuring it reflects our company's standards.

2. Administrative Support:

   - Assist with scheduling and coordinating meetings, appointments, and events.

   - Handle incoming and outgoing mail and packages.

   - Maintain office supplies inventory and place orders when necessary.

   - Assist in the preparation of documents, reports, and presentations.

3. Showroom Assistance:

   - Provide support in the showroom, assisting clients with product inquiries and demonstrations as needed.

   - Ensure the showroom is well-maintained and products are displayed effectively.

4. Meeting and Training Support:

   - Assist in the coordination and setup of meetings, training sessions, and events held at the facility.

   - Welcome attendees and ensure they have everything they need for a productive session.

   - Handle logistics such as room setup, catering arrangements, and audiovisual equipment setup.

Qualifications:

- Previous experience in a receptionist or administrative role is preferred.

- Excellent communication and interpersonal skills.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Strong organizational skills with the ability to multitask and prioritize tasks effectively.

- Attention to detail and accuracy in data entry and document preparation.

- Ability to maintain a professional demeanor in a fast-paced environment.

Additional Information:

- This position offers an opportunity to be at the forefront of our company's operations, interacting with clients, visitors, and employees from various departments and satellite offices.

- The successful candidate will have the chance to grow within the company and take on additional responsibilities as they demonstrate their capabilities.

Join our team and become an integral part of our dynamic and growing organization!


time
Full Time
Job Type
experience
Entry (0-12 months)
Experience Level
category
Administrative
Category


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