Real Estate Administrator

Our client, operating in the investment sector is seeking a Real Estate Administrator to provide administrative support to the real estate team, maintaining accurate client files and ensuring efficient transaction and listing management. Reporting to the Director of Real Estate, your responsibilities will include:

• Provide administrative and operational support to the real estate team.
• Manage property transactions, listings, and client documentation.
• Deliver excellent customer service and act as the first point of contact for clients.
• Prepare and maintain contracts, agreements, and other real estate documents.
• Respond to client enquiries via phone, email, and in person.
• Maintain accurate property records, databases, and client files.
• Organise and update electronic and physical filing systems.
• Notify clients of upcoming lease expiries and coordinate renewals or terminations.
• Ensure compliance with company policies and real estate regulations.
• Support process improvements to enhance office efficiency.
• Stay up to date with the Maltese property market.

Working Hours: Monday - Friday: 0900hrs - 1700hrs , 1 hour break, Full time - 35 hours weekly

Please note that this is an urgent vacancy with a short hiring timeline. As a result, we are currently seeking candidates already based in Malta who have the legal right to work without requiring a new work permit or a work permit transfer.

Requirements

• Fluent in Maltese and English (spoken and written).
• Minimum of 2 years' experience in an administrative or office administration role.
• Experience in client relationship management.
• Knowledge in Microsoft Office.
• Able to work independently and as part of a fast-paced team.
• Excellent attention to detail.

Benefits

• Health insurance
• Wellness Allowance