Office Manager (Portuguese speaking)

Our client is a well-established international organisation. 

With a strong global presence and a professional, collaborative working environment, they are currently looking to recruit an organised and proactive Office Manager to support the smooth day-to-day running of their Malta office.

Your Responsibilities:

• Manage the day-to-day administration and operations of the office.
• Welcome and assist clients and visitors, ensuring a professional front-of-house experience.
• Order office supplies, equipment and IT accessories, including laptops and other office essentials.
• Process invoices, prepare payments and coordinate invoice approvals through internal procedures.
• Handle bank deposits and maintain accurate payment records.
• Liaise with internal departments and external service providers to ensure efficient office operations.
• Coordinate with various stakeholders across the business on administrative and operational matters.
• Support internal processes and ensure company procedures are followed.

Requirements

• At least 3 years of experience in a similar role focusing on administration.
• A proactive individual who takes ownership of their responsibilities and has a positive, can-do attitude.
• Fluency in Portuguese and English, both written and spoken.
• High level of attention to detail and accuracy.
• Strong organisational and time management skills with the ability to prioritise effectively.

Benefits

• Hybrid working model with a possible flexible working arrangement