Secretary

Our client, a reputable Corporate Services Provider in Malta, is looking to recruit a Secretary.

Our client is currently seeking to recruit a secretary to provide high-quality secretarial and administrative support to lawyers and other professional staff within the firm, ensuring the smooth and efficient running of daily operations.

Responsibilities:

• Manage diaries, schedule meetings, and coordinate travel arrangements.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and professional communication.
• Maintain filing systems (both digital and hard copy) in line with the firm’s policies.
• Liaise with clients, courts, and other external parties depending on the exigencies.
• Open and close client files in accordance with the firm’s procedures.
• Prepare documentation for hearings, transactions, or client meetings.
• Monitor case deadlines and ensure compliance with relevant timelines.
• Assist with tasks relating to the firm’s time management software.
• Support the onboarding of new clients and assist with KYC and compliance documentation.
• Ensure office supplies and resources are maintained efficiently.

Requirements:

• An A’ level Standard of education.
• Be organised and meticulous in their work.
• Able to converse fluently in both English and Maltese.
• Proficient in the use of MS Word and MS Excel.
• Relevant work experience is considered a strong asset but not essential for the role.

Please note that, as part of the recruitment process, a candidate profile will be created for you on the AIMS Malta platform (https://www.aims-malta.com/). By applying for this position, you consent to your information being stored and processed on this platform for the purpose of evaluating your application.

Job Ref: 1093