Purchasing Administrator

Our client, a Group of Companies that mainly deals within the construction industry,  are looking for a Purchasing Administrator to join their growing team

• Liaising with internal departments and suppliers to check up on invoices and delivery notes being received and having all these recorded digitally.
• Organising all purchase orders, invoices, receipts and delivery notes.
• Coordinating with the Finance department, to ensure that all invoices and delivery notes have been signed/authorized and sent back for payment.
• Issuing of weekly reports to internal departments.
• Chasing for invoices not received from suppliers.
• Ensuring that each invoice/delivery note, has an authorizing signature, job number or a location of where the products and/or services have taken place.
• Fulfilling administrative obligations that the procurement process entails as well as any general ad-hoc administration that may be required.
• Obtaining quotes from local vendors and ensuring best prices are obtained.
• Ensuring purchase orders and suppliers’ invoices tally in quantities, prices, descriptions, specifications and unit of measure.

Working Hours are Monday to Friday, office hours with the possibility of overtime. 

•  Proficient in the use of a PC, Microsoft excel, preferably ECDL certified.
• Currently based in Malta

• Minimum “A” Level of education required. 
• Relevant work experience preferably within a similar industry, preference will be given to those who have a mechanical background.