Postal Operator

Postal Operator at the Document Management Section

A vacancy has arisen for the post of full-time Postal Operator grade for duties within the Company’s Document Management Section (DMS) in Malta. The roles report to the DMS Supervisor.

The main responsibilities of the position include but are not limited to:

• Performs general Document Management related duties including;
• Loading and unloading boxes
• Shelving of boxes
• Location of boxes and un-shelving of boxes at the document storage areas
• Reconciliation of boxes
• Scanning of boxes barcodes
• Pick-up or deliveries of Document Management boxes from clients
• Pick-up of material for shredding from clients
• Transportation of Media boxes
• Duly completing the supporting Document Management Movement Form
• Preparation of boxes for onward transfer to DMS Gozo
• Shredding of hard drives
• General clerical duties including data input
• Use of software applications/ databases, printing and scanning;
• Tracks and traces, and where applicable weighs, counts, conveys and delivers items/ services to and from different areas/ sections/ departments including to the end customer as may be required;
• Prioritises jobs assigned and meets the required deadlines;
• Drives company vehicles;
• Operating and maintaining various machinery;
• Actions duties assigned by supervisor efficiently and in line with standard procedures;
• Sees to customer needs in a cordial and confidential way;
• Suggests ways how to improve job processes;
• Informs superiors if anything is not going on as planned or as established

Applicants as a minimum shall:

• Familiar with or willing to learn skills to be able to scan and reconcile Document Management Boxes on a mobile DMS hand-held scanner;
• Have team spirit and possess good communication skills (written and verbal), in English;
• Have a positive level of flexibility as required by the Department;
• Have a clean driving licence B and be able to drive a small van;
• Be responsible and can work without supervision;
• Have high regard to good quality work;
• Be fully physically fit, can work at heights and able to lift weights up to 20kg;
• Hold a clean disciplinary record.
• Working hours are Monday to Friday 7:30 – 16:00.