Office Manager - Administrative jobs in Malta - June 2024
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Office Manager


Published on 04 Jun 2024

Expires in 13 days (04 Jul 2024)

Our Client, an investments company, is looking to recruit an Office Manager. Reporting to the CEO, the chosen candidate will be responsible for: 

  • Ensuring the smooth operation of the office by coordinating various tasks and supporting staff as needed.;
  • Keeping track of office supplies, ordering new supplies when necessary, and ensuring that the office has everything it needs to function efficiently;
  • Greeting visitors, answering and directing phone calls, and providing general assistance to anyone entering the office;
  • Receiving, sorting, and distributing incoming mail and packages, as well as managing outgoing mail;
  • Helping to manage the physical office space and ensuring that the IT infrastructure is functioning properly;
  • Continuously looking for ways to streamline processes and improve office management procedures;
  • scheduling meetings, maintaining calendars, conducting research, and creating reports as needed;
  • Overseeing any personal business matters related to the UBO (Ultimate Beneficial Owner) of the company;
  • Spending a portion of time each week providing administrative support to another licensed entity located in the same office space.
  • Highly organized, detail-oriented, and capable of multitasking
  • strong communication and interpersonal skills
Education and Experience
  • 2-5 years of previous experience in an Administrative role, ideally in a corporate financial environment
  • Must be proficient with Microsoft Office
  • Must understand and communicate in both English and Italian.
  • Health Insurance

€30,000 to €35,000 / year
Full Time
Job Type
Experienced (3 years +)
Experience Level
Investment Services

Front Office Receptionist

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