Office Assistant

One of our clients operating within the property market are searching for an Office Assistant to join their tight-knit team. The chosen candidate will provide the necessary administrative support, including the below:

• Handle incoming and outgoing documents, maintaining proper storage, retrieval, and distribution.
• Assist other office staff by performing general clerical tasks such as filing, photocopying, and sending emails.
• Act as a first point of contact for external queries, routing calls to the appropriate departments.
• Assist in planning and scheduling meetings, appointments, and travel arrangements for executives or managers.
• Monitor inventory levels of office supplies and place orders when necessary.
• Accurately input data into company systems, including customer details, sales figures, or other key metrics.
• Assist with invoicing, processing expenses, and bookkeeping.
• Serve as a central point for internal communications, distributing memos, updating bulletin boards, and relaying messages.
• Interact with clients or customers through phone, email, or face-to-face to provide information and support.
• Assist in creating reports by gathering data and preparing basic presentations.
• Mail Handling: Receive, sort, and distribute incoming mail and manage outgoing mail, including packages
• Offer first-level technical support for office equipment like printers, projectors, and video conferencing systems.
• Plan and organize company events or meetings, from logistics to catering.

• Candidates must be residing and working in Malta already
• Excellent written and verbal skills in Maltese AND English is a must
• Strong organizational and coordination skills
• Ability to manage multiple tasks, work independently and prioritize effectively
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc)
• Valid driving licence

• At least 1 year prior administrative experience
• In addition to the above, candidates with prior experience in real estate will be highly preferred
• Experience in invoicing, processing expenses or general book keeping is a huge plus