Office Assistant - Administrative jobs in Malta - February 2024
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Office Assistant

IRIS THAUMAS Ltd , Central Malta

Published on 19 Dec 2022

Expired on 11 May 2023

IRIS THAUMAS Ltd in Malta is looking to recruit an Office Assistant to join their client's team on a full-time basis. The selected candidate will be responsible for ensuring the day-to-day clerical and administrative activities are efficiently addressed, including supply and equipment purchasing, file management, administrative support, and related activities such as human resources.

About our client:
Our client operates in the retail industry and they are located in Birkirkara. 
Duties and Responsibilities:
  • Manage day-to-day office operations and procedures.
  • Order office and kitchen supplies such as stationery and other office needs.
  • Ensure office maintenance as and when required.
  • Maintain Health and Safety records and equipment.
  • Manage office expenditures.
  • Answer, screen, and forward messages received through telephone calls and emails, taking clear messages and relaying them as necessary.
  • Prepare documents, including office correspondence.
  • Sort and distribute incoming and outgoing mail.
  • Handle payments, issue receipts, and reconcile data.
  • Apply and adhere to established policies and procedures around the use of systems and management of data.
  • Scan and file documents.
  • Place orders and liaise with various suppliers.
  • Perform basic daily accounting tasks including banking requirements, issuing of invoices, basic bookkeeping, managing and processing of expenses and payments, and other accounts-related tasks.
  • Preparation of customs documents.
  • Any other office administration-related duties that may be required.
Requirements and Skills:
  • 5 years of general administrative assistant experience
  • Proficient in Microsoft Excel and Word
  • Fluency in the Maltese language
  • Excellent communication skills
  • Independent, accurate thinking.
Working Time:
  • Monday to Friday, from 08:00 AM to 17:00 PM Occasionally on Saturdays (on rare occasions).
*If you meet the requirements and feel that this position is a fit for you, do not hesitate and apply for this role today!

Iris Thaumas Ltd is a human resources company specializing in employment services, recruitment, and payroll for Aviation, Marine, Finance, Tech, and IT, providing employment and payroll solutions in 28 countries across Europe. Licensed Employment Agency/Employment Business (EA #181) and Certified Seafarer Recruitment and Placement Service (MLC 2006 SRPS).

€25,000 / year
Full Time
Job Type
Experienced (3 years +)
Experience Level

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