Office Administrator (Building Services)

Our client in the construction industry is expanding and seeking a highly skilled and experienced Office Administrator to join their team. In this role, your responsibilities will include:

• Prepare and process project-related paperwork during development and property sales/rentals.
• Ensure all regulatory documentation is completed and properly filed.
• Accurately and efficiently perform data entry tasks.
• Assist with invoicing, purchase orders, and expense tracking.
• Handle phone calls, emails, and general office correspondence professionally.
• Respond to emails promptly and professionally.
• Address inquiries and resolve minor project or property-related issues.
• Organize and maintain both physical and digital filing systems.

• Minimum 2-3 years of proven experience in office administration in a related sector
• Strong organizational and multitasking skills
• Excellent attention to detail while maintaining focus on key information
• Strong written and verbal communication skills both in Maltese and English
• Ability to adapt to changing priorities and work effectively in a fast-paced environment
• Strong time management skills with the ability to meet deadlines and manage multiple tasks

• Professional certifications in office administration will be considered an asset
• Proficiency in office software (e.g., Microsoft Office, Google Workspace)