Office Administrator

A well-established client of ours operating in Waste Management, is searching for an Office Administrator to join their tight-knit team. The chosen candidate will be responsible for managing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Manage and maintain office filing systems, both electronic and physical.
• Maintain and update company databases.
• Prepare and distribute correspondence, memos, and forms.
• Assist in the preparation of regularly scheduled reports for auditing purposes
• Order office supplies
• General administrative duties and administrative support to internal teams
• Ensure the office is clean, organized, and properly maintained.

• Proficiency in MS Office (MS Excel in particular)
• Fluency in Maltese AND English is a must
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail, ability to work independently and as part of a team
• Strong organisational and planning skills
• Adaptability and the ability to handle a variety of tasks

• O Level Standard of Education
• Prior experience in an administrative role is mandatory, ideally within the construction industry
• Prior experience in logistics is considered a plus