Office Administrator

Description

We are seeking an Office Administrator to oversee office operations in Malta, act as the focal point for all administrative tasks and provide support for Director/s. This role is ideal for someone energetic, organised, friendly, detail-oriented, and with previous experience in a similar position. You will gain valuable experience and contribute to our organization's success and growth.

Responsibilities 

• Maintain an organised and efficient front desk and well-run office.
• Responsible for day-to-day administrative operations within the company and for facility related services, including maintenance, security and office health and safety. 
• Document expenses, update records, and submit reports to Finance.
• Manage office facilities requests and supplies, including ordering as needed. 
• Ensure fire safety and first aid responsibilities for the office staff. 
• Handle business travel and accommodation arrangements for staff/visitors, provide support and guidance when needed.
• Assist the People & Talent department with onboarding new employees, managing the company's benefits packages, and overseeing shift schedules.
• Organise and coordinate events and meetings. 
• Other office administration ad-hoc tasks. 

Requirements

• Friendly demeanor, strong organisational and communication skills, eager to assist colleagues.
• Minimum 1 year of office administration experience.
• Excellent interpersonal skills and customer-oriented mindset.
• Fluent in English. 
• Advanced knowledge of MS Office applications.
• Knowledge of Italian and/or Maltese language/s will be considered an asset. 
• Experience with Jira Software is a plus.
• Onsite position, requires working daily from the office. 

Benefits

• Vibrant modern office space.
• Remote work arrangements.
• Bi-monthly company wide social and team building activities.
• Lunch vouchers.
• Support in personal and professional growth.
• Pension scheme.
• Private medical and dental insurance coverage for employees + dependents.

At Logifuture we embrace equality and diversity. We do not discriminate and our values of delivering results together support this statement. We are determined to foster an inclusive environment where everyone feels valued, heard, and empowered to contribute their unique skills and experiences.