Office Administrator - Administrative jobs in Malta - October 2024
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Office Administrator

Konnekt

Published on 08 Feb 2024

Expired on 10 Mar 2024


Our clients, a leading CSP entity, are looking to recruit an Office Administrator. Reporting to the Head of Departments, the chosen candidate will be responsible for:

  • Ensuring the smooth operation of daily office activities, overseeing administrative systems and procedures to optimize efficiency;
  • Manage procurement and inventory of office supplies, ensuring all office equipment is well-maintained and functioning properly;
  • Manage front desk operations, serving as the first point of contact for visitors and calls;
  • Provide comprehensive administrative support, including scheduling meetings, preparing audit letters, managing calendars, and handling correspondence for audit and finance teams;
  • Facilitate efficient communication and coordination within the office;
  • Act as the primary point of contact for internal and external stakeholders, effectively communicate office policies and updates to the team;
  • Ensure compliance with health, safety, and other regulations, maintaining a safe and pleasant working environment;
  • Coordinate with maintenance staff for repairs and improvements;
  • Manage office space allocation to optimize usage, ensuring secure and easily accessible storage of information;
  • Organize and maintain office documents and records.
Skill-sets and Requirements
  • ​Strong written and verbal communication skills are crucial.
  • Previous experience in an office environment is a must.
  • ​Attention to detail in managing documents, scheduling, and maintaining office systems.
  • ​Assess the ability to interact positively with colleagues and external partners, manage stakeholder relationships, and foster a collaborative office environment.
  • ​Capable of managing multiple tasks and prioritises effectively.
  • ​Adaptable to changing environments and be able to multitask efficiently.
Education & Experience
  • ​Proficiency in office software, such as Microsoft Office Suite, email management, and familiarity with virtual meeting tools, is important.
  • Certification in business administration, office management, or a related field will be given preference.
  • Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS)
Benefits
  • Health insurance cover
  • Regular team-building events
  • Ongoing employee recognition and rewards

Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

salary
€18,000 to €20,000 / year
Salary
time
Full Time
Job Type
experience
Intermediate (1-3 years)
Experience Level
category
Administrative
Category
industry
Corporate Services
Industry


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