Office Administrator

Our clients, a leading CSP entity, are looking to recruit an Office Administrator. Reporting to the Head of Departments, the chosen candidate will be responsible for:

• Ensuring the smooth operation of daily office activities, overseeing administrative systems and procedures to optimize efficiency;
• Manage procurement and inventory of office supplies, ensuring all office equipment is well-maintained and functioning properly;
• Manage front desk operations, serving as the first point of contact for visitors and calls;
• Provide comprehensive administrative support, including scheduling meetings, preparing audit letters, managing calendars, and handling correspondence for audit and finance teams;
• Facilitate efficient communication and coordination within the office;
• Act as the primary point of contact for internal and external stakeholders, effectively communicate office policies and updates to the team;
• Ensure compliance with health, safety, and other regulations, maintaining a safe and pleasant working environment;
• Coordinate with maintenance staff for repairs and improvements;
• Manage office space allocation to optimize usage, ensuring secure and easily accessible storage of information;
• Organize and maintain office documents and records.

• ​Strong written and verbal communication skills are crucial.
• Previous experience in an office environment is a must.
• ​Attention to detail in managing documents, scheduling, and maintaining office systems.
• ​Assess the ability to interact positively with colleagues and external partners, manage stakeholder relationships, and foster a collaborative office environment.
• ​Capable of managing multiple tasks and prioritises effectively.
• ​Adaptable to changing environments and be able to multitask efficiently.

• ​Proficiency in office software, such as Microsoft Office Suite, email management, and familiarity with virtual meeting tools, is important.
• Certification in business administration, office management, or a related field will be given preference.
• Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS)

• Health insurance cover
• Regular team-building events
• Ongoing employee recognition and rewards