Administration Assistant

Our client, a leading law firm situated in Valletta is looking for an Administrative Assistant to join their growing team. Assisting the team with general administrative your responsibilities are: 

• Providing first line support to lawyers
• Handling enquiries by telephone and e-mail
• Maintaining manual and electronic records
• Opening and archiving of client files
• Inputting of timesheets
• Preparing invoices and debt collection
• Carrying out AML checks on new clients
• Handling incoming and outgoing mail and couriers
• Performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
• Running errands in and out of Valletta

Working hours are Monday to Friday normal office hours. 

• Must be proficient in both written and spoken English and Maltese
• Excellent IT proficiency, particularly in MS Office Applications
• Be able to work well in a team, as well as individually, with minimal supervision
• Proactive and take initiative, work well under pressure and demonstrate attention to detail
• Organised, self-motivated and possess excellent communication skills
• Must have very good time-management skills

• Minimum of O'level standard of education
• Candidates with previous experience in a similar role will be given preference