Office Administrator

Job Description
Vaia Legal in Malta is looking to recruit an Office Administrator to join their team on a full-time basis.

Job Role:
As an Office Administrator with Vaia Legal, you will provide general administrative support in addition to providing a full range of office organizational support. This role is intended for future growth and the successful candidate will be exposed to several processes and services offered in the Aviation and Maritime legal sector.

Key Responsibilities:

• Managing calendar appointments.
• Scanning and filing of documents.
• Ongoing maintenance and filing of client databases and files.
• Completion of standard forms.
• Client follow-ups.
• Liaising with the Malta Business Registry, Transport Malta, and other Malta Government agencies.
• Ensuring compliance with set deadlines and
• Generally fulfilling any KPI’s which the company may indicate from time to time.

Requirements:

• Highly proficient in Microsoft Excel and Microsoft Office.
• Excellent organizational skills.
• Able to work independently with little supervision and motivated to help grow the team and firm
• portfolio.
• A can-do attitude.
• Excellent written and verbal communication skills (English).
• A valid driving license.
• A minimum of two years of working experience in an office environment.
• Fluency in French and proficiency with graphic design will be considered an asset and
• Previous experience working with a corporate services provider, corporate, legal, compliance or
• accountancy environment will be considered an asset.

Benefits:
The above position offers a competitive salary, the opportunity to work within a dynamic, fast-paced industry, along with a welcoming environment, as well as our commitment to providing you with
every opportunity to learn, grow and reach the highest level of your abilities and potential.

If you believe that you have the right skills, motivation, and nothing is impossible attitude, we would like to hear from you. The right candidate will be provided with full training and support for this role.