HR Administrator and Office Assistant (South of Malta)

Our client is looking for an HR Administrator and Office Assistant (South of Malta). Your roles and responsibilities will include:   

• Manage and maintain the executive's schedule, including scheduling appointments, meetings, and travel arrangements
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence
• Coordinate and organize meetings, conferences, and events, including arranging venues, catering, and logistics
• Establish relationships with employees and management, being mainly responsible for providing day-to-day support to employees concerning various HR-related matters 
• Responsible for the general administrative processes related to the human resources unit 
• Provide assistance and support for the day-to-day HR-related requirements including the upkeep of the company’s HR data system and organizational chart and other ad-hoc duties 
•  Manage the compilation and collection of the necessary documentation required from employees, including the police certificates, medical tests, the signing of contracts and orienting new employees to the Company 
• Handling all work permit applications (new and renewals) and liaising with Identita 
• Be actively engaged in the recruitment processes at different levels 
• Maintain the online talent database and participate in the recruitment and selection process as required 
• Contribute to fostering a positive employer-employee relationship and promote a high level of employee morale 
• Perform regular file audits ensuring the records database is accurate and up to date 
• Engage in any other task commensurate with the role

• Knowledge of Employment Law
• Ability to speak Maltese and English
• Ability to work and handle projects alone

• At least 2 years experience in a similar position