Front Desk and Admin Executive

Working hours: Full-time (shop hours, including Saturdays 9:30 am – 13:00 pm)

Location: Msida

Job description, but not limited to the following:

Sales related duties

• Greet customers and guide them to the appropriate location/salesperson within Form
• Answer incoming calls and transfer as needed 
• Carry out other receptionist duties (ex: having goods prepared for pick up etc)
• Processing payments from customers
• Assist management in drafting/amending sales orders and other paperwork
• Assist other salespersons in tasks related to amending sales orders/creating stock codes etc 
• Issuing sales orders for online orders received and getting them processed in our system
• Assist with updating tags in the showroom
• Assist in ensuring that the shop is tidy at all times.

Admin related duties:

• Stocktake administration
• Issuing periodic control reports
• Assist the purchasing team with some minor purchases
• Assist with the maintenance of stock records
• Assist with other administration duties as needed (issuing of invoices, processing of sales orders and credit notes etc)
• Assist the accounts team in any administrative duties they may require help with
• Ensuring that the Board room is clear for meetings (with external parties) and seeing if refreshments are needed. 

IT requirements: use of Excel and ideally knowledge of the use of Shireburn (not mandatory)

Required experience: At least 2 years experience working as a receptionist, PA or in an administration/accounts office.