EUAA Interim Administrative and Finance Assistant

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta , Talexio, FASTER Group & Konnekt . By applying for this role, you consent to share your information with the consortium partners. 

Administrative and Finance Assistant

Location: EUAA HQ, Malta.

Tentative start date: 03/02/2025, contract of 11 months with a probationary period of 6 months.

Salary Category III - Gross monthly: 3,133.42 Euros.

Department: C1/OTAU/Cluster1 AdminTeam

Job Description

The Administrative and Finance Assistant – interim support will be working in the Cluster1 AdminTeam and support administration and finance related activities in the EUAA country operations. 

Responsibilities;

• Provide general administrative support and assistance to the assigned teams
• Support in administrative, financial and procurement related tasks
• Support in processing all financial transactions, such as commitments, payments, procurement orders, missions and reimbursement claims and other relevant financial processes
• Screening and filing emails and correspondence regarding the related area/s of activities and managing correspondence
• Draft documents, templates, minutes and reports and maintain internal tools and databases
• Maintain files and records, archive financial and administrative documentation and check transactions.
• Provide general assistance to the Admin and Finance team in the administrative management as required
• Provide logistic and administrative support in the organisation of meetings, events, conferences, travel and accommodation arrangements, etc
• Perform any other duties in the interest of the service

Minimum requirements

• A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience;
• Previous professional experience in similar tasks of at least 2 years;
• Proven professional experience in drafting templates, documents and reports;
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL)
• Computer literacy, including MS Office Suite, use of internet and web-based applications;

Advantageous

• Training in Public Administration
• Training in Finance
• Proven experience in multinational work environment

Required skills/competencies

• Ability to manage own workload and work without close supervision;
• Ability to work under pressure and meet deadlines on multiple tasks;
• Attention to details, confidentiality, integrity and discretion;
• Well-developed time management skills;
• Strong service-oriented attitude and flexibility;
• Capacity to manage and co-ordinate several processes simultaneously;
• Excellent planning and problem-solving skills and the ability to prioritise work;
• Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.