Curriculum Administrator (Gozo Based)

Queen Mary University of London, Malta Campus is currently looking to recruit a  Curriculum Administrator (Gozo-based) to join their team on a full-time basis.

Job Role:
Join us at Queen Mary University London – Malta Campus! We’re on the lookout for a top-notch administrator with a keen eye for detail, drive, and organisational prowess. As a crucial member of our Curriculum Operations Team, you’ll provide stellar service to students at every stage of their academic journey, ensuring a warm and efficient experience for our students. Collaborate with London-based departments and Student Office Teams, contributing to the seamless coordination of Admissions, CBME, Phase Teams, SSCs, Assessment Unit, and Student Support and Records. If you’re ready to be a key player in a dynamic academic environment, apply now for this exciting opportunity!

Main Duties and Responsibilities:

• Providing general administrative support for all aspects of the programme(s) including timetabling, SSC, MedSoc, Assessments, exam boards, online learning and the day-to-day running of teaching and learning activities
• Provide excellent customer service to and be the first point of contact; face-to-face, by telephone and by shared email inbox for visitors, actors, students, and staff. Ensure that the content and tone of all communications is appropriate to the situation
• Support the MBBS Curriculum Manager with all aspects of the MBBS Programme inclusive of assessments
• Providing support as needed for Assessments, including Progress Tests, End of Year Exams and OSCEs. This includes having meetings with and completing tasks as delegated by the Assessment Manager, liaising with different parties, sending reporting instructions and other administrative support required for the preparation of assessments. As well as, being fully actively involved during the running of assessment days
• Developing, maintaining, and reviewing effective manual and computer-based information and filing systems
• By style guidelines, produce student letters and drafts of communications for academic staff, managing mail out on their behalf when needed
• Acting as a key contact point and providing clear advice, guidance and information to students, potential students, colleagues, and external stakeholders. Liaising with other QMUL departments and external groups
• Contributing to the continuous monitoring of programme standards and administration and providing support for quality assurance processes
• Taking a lead on specific activities and initiatives from time to time, to develop and improve processes and procedures. For example, SSC3 and SSC4. When and if required assist with other SSCs
• Providing support for other programmes on occasion, including providing cover for colleagues and undertaking other duties commensurate with the level of this role as may reasonably be requested
• Attend and contribute to meetings locally and via Teams with London-based staff; representing Malta staff where required. Prepare agendas, take minutes, and disseminate these on direction within set timeframes
• In addition, the post holder will be expected to actively follow and promote QMUL policies, including Equal Opportunities and GDPR. Maintain an awareness and observation of fire and health and safety regulations
• Carry out any other duties commensurate with the grade, spirit, and purpose of the post.

Qualifications required:

• Minimum of 5 GCSEs (or equivalent in O Level) at Grade A-C including English and Mathematics.

Documentation required with the application: CV + Cover Letter