Business Support Executive (Personal Assistant to the CEO)

Our client, a leading operational firm, is looking to recruit a Business Support Executive to support the CEO. The chosen candidate will be responsible to:

• Prepare detailed reports, presentations, and other documents for the CEO and C-suite executives, ensuring accuracy and thoroughness. This includes financial reports, project updates, strategic plans, and various other materials;
• Organize and prepare materials for board meetings, executive team gatherings, and other high-level meetings. Responsibilities include assembling agenda items, compiling required documents, ensuring timely distribution, and following up as needed;
• Maintain and organize both physical and digital files, ensuring documents are up-to-date and easily accessible;
• Support the CEO with special projects, including research, event planning, and other ad hoc tasks as assigned;
• Conduct data analysis to inform the CEO's decision-making process. Prepare and present data-driven reports, charts, and presentations that offer insights into company performance and strategic initiatives;
• Track and monitor key project deadlines and deliverables across various managers and departments. Follow up with relevant managers to ensure timely task completion and report any delays or issues to the CEO;
• Handle sensitive and confidential information with the highest level of discretion, maintaining the integrity of the executive office;
• Coordinate meetings, ensuring all logistical details are managed, including venue arrangements, equipment setup, and catering when required;
• Perform additional general and related tasks as needed.

• Strong analytical mindset with a data-driven approach, with the ability to perform data analysis and create detailed reports and presentations.
• Exceptional organisational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels, internally and externally.

• Minimum of 3 years of experience in an executive support role, preferably supporting C-suite executives is a must.
• MQF Level 5/6 level of education in a related field.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).