Administrator (Part-time) at Il-Leħen Newspaper with Azzjoni Kattolika Maltija (AKM)

AKM is seeking to employ an Administrator on a part-time basis. Working hours are from Monday to Friday in the morning in our offices at the Catholic Institute in Floriana.

Key Responsibilities:

Co-ordinates the office and part-time employees and is responsible for a number of administrative and office tasks, which include, but are not limited to:

• liaising with staff, AKM Board of Directors, other stakeholders and volunteers,

• keeps communication with the printers regarding printing and delivery of newspaper to AKM and also regarding sales in shops,

• updating and recording subscription data,

• responsible for the logistics and coordination of a group of volunteers who each week prepare the newspaper to be sent out by post,

• answering phone calls and emails as required,

• making deposits and issuing invoices for payments and receipts accordingly,

• checking of bank balances and bank statements, preparing bank transfers for approval and processing, preparation of submissions of VAT returns,

• organising book-keeping for auditing and reporting purposes, maintaining filing and data systems, compiling annual financial reports,

• managing sources of advertising or other funding opportunities.

Requirements:

• Self-motivated and energetic with a hands-on approach to work and a ‘can do’ attitude,

• Meticulous, thorough and organised,

• Able to work flexible hours as required by the nature of the tasks, staff and volunteers involved,

• Excellent time management skills, 

• Able to work on own initiative,

• Able to coordinate work and delegate to others,

• Computer literate and proficient in Microsoft Office applications,

• Experience in book-keeping or accounts,

• Very good telephone and communication skills,

• Must have good command of both written and spoken English and Maltese,

• Clean Police Conduct,

• Previous experience in a similar role will be considered an asset.

Interested candidates are requested to send a copy of their CV by clicking on the "Apply Now" button by no later than Monday 1st April 2024. Should you require further information call on: 2122 2239