Administrative Executive - Administrative jobs in Malta - June 2021

Administrative Executive


JOB TYPE: Full Time JOB LEVEL: Entry (0-12 months)

A new role as an Administrative Executive is now available. Helping the company in the day-to-day operation and providing adequate administrative support, your responsibilities will include: 

  • Answering incoming calls, taking messages and routing calls to recipients.
  • Ensuring the general upkeep of the office and providing internal assistance with the preparation of paperwork.
  • Handling outgoing and incoming mail / couriers.
  • Ensuring filing systems are maintained and handling the preparation of archiving.
  • Assisting with preparation of accounts documentation
  • Preparing of Audit deliverables. Liaising with the auditors and obtaining necessary signatures. 
  • Monitoring and ordering inventory of office supplies & equipment.
  • Liaising with suppliers with regards to any orders or maintenance requirements. Scheduling visits and ensuring that all is handled efficiently and billed accurately.  
  • Liaising with Notaries and ordering documentation with the authorities. 
  • Assisting with occasional errands situated in Valletta.
  • Coordinating appointments & meetings.
  • Assisting visitors with their needs and requirements.
  • Booking of accommodation for clients and taxi bookings when necessary.

Kindly submit your application directly to us using the 'Apply for Vacancy' button.

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