Administrative Executive

A new role as an Administrative Executive is now available. Helping the company in the day-to-day operation and providing adequate administrative support, your responsibilities will include: 

• Answering incoming calls, taking messages and routing calls to recipients.
• Ensuring the general upkeep of the office and providing internal assistance with the preparation of paperwork.
• Handling outgoing and incoming mail / couriers.
• Ensuring filing systems are maintained and handling the preparation of archiving.
• Assisting with preparation of accounts documentation
• Preparing of Audit deliverables. Liaising with the auditors and obtaining necessary signatures. 
• Monitoring and ordering inventory of office supplies & equipment.
• Liaising with suppliers with regards to any orders or maintenance requirements. Scheduling visits and ensuring that all is handled efficiently and billed accurately.  
• Liaising with Notaries and ordering documentation with the authorities. 
• Assisting with occasional errands situated in Valletta.
• Coordinating appointments & meetings.
• Assisting visitors with their needs and requirements.
• Booking of accommodation for clients and taxi bookings when necessary.