Administrative Assistant

A client of ours operating within financial services is seeking a motivated and detail-oriented Administrative Assistant to join their team. The ideal candidate will provide comprehensive support to the legal and administrative staff and ensure the smooth operation of daily office activities. 

Responsibilities:

• Provide first-line support to lawyers
• Handle enquiries via telephone and email
• Maintain accurate manual and electronic records
• Open, manage, and archive client files
• Input timesheets and assist in invoice preparation and debt collection
• Perform AML checks on new clients
• Manage incoming and outgoing mail and courier services
• Carry out general office duties: preparing boardrooms, greeting clients, filing, scanning, photocopying
• Run errands within and around Valletta
• Other ad hoc tasks as needed

Requirements

• Excellent IT skills, especially in MS Office Applications
• Ability to work both independently and in a team environment
• Strong communication and attention to detail
• Proficiency in English, written and spoken

Education and Experience

• Around 2 years of previous local experience in administration, within financial services
• Currently based in Malta