Administrative Assistant

Our client, within the Financial Services Industry are looking for a an organised and detail-oriented Administrative Assistant to join their team. The ideal candidate will have excellent communication and organisational skills, as well as a strong ability to multi-task and prioritise.

Your responsibilities will include:

• Assist the Legal Affairs Section with coordination efforts, including organising training events and Public Private Partnership initiatives, handling logistical details, designing agendas, and sourcing speakers and participants.
• Record statistical data.
• Help create PowerPoint presentations for training sessions conducted by team members.
• Format and design guidance documents and other materials drafted.
• Manage the mailboxes.
• Take and organise minutes during meetings as required.
• Provide administrative support for court-related matters.
• Offer general administrative assistance, including sending emails, scheduling meetings, coordinating with IT for website updates, and maintaining folders and databases.
• Perform ancillary tasks such as filing, scanning, printing, and photocopying documents.
• Complete additional administrative duties as assigned.

Working Hours: Monday - Friday 

Winter Hours: 08:00 - 17:00

Summer Hours: 08:00 - 13:30

Attractive Salary + Overtime

Please attach a covering letter with your application.

• Fluency in both Maltese and English.
• Hold at least an MQF 4 Level standard of education and have a minimum of 2 years of relevant experience or a school leaving certificate with at least 5 years of relevant experience.
• Relevant work experience in a similar role and proficiency in graphic design tools like Canva will be considered advantageous.
• Applicants should have strong skills in Microsoft Office applications.
• Must be capable of working both independently and collaboratively within a team.
• Well-organised, proactive, and able to effectively manage multiple tasks.

• Health and Life Insurance