Administrative Assistant

Job Description
Jackpot.com in Malta is looking to recruit an Administrative Assistant to join their team on a full-time basis, developing their career in Administrative & Compliance.

Job role:
We are looking for a person who doesn't back down in front of huge challenges, and who will stretch to the limits to reach his or her goals. Someone who is excited about the idea of taking ownership of the day-to-day office management and actively supporting the teams and daily business operations.

You’ll be supporting our business, assisting with various administrative tasks, and working directly with the company’s founders and executives who have vast knowledge and experience in the business.

Reporting to our COO, you'll also be playing an important part in the Compliance and Administrative functions of the business activity. Providing a full range of secretarial and administrative support and assisting with compliance, KYC, and corporate-related matters.

Responsibilities:

• Assist the Legal & Compliance Department with ongoing projects to support the smooth running of the Compliance and Administrative functions and update the department's monitoring tools.
• Assist the Founders and executives with all reasonably assigned duties to support their daily administrative and compliance workload, and any other such functions that might be reasonably required.
• Assist with drafting documents, and letters and managing administrative and corporate applications on behalf of the Group and Founders and executives.
• Assist with collecting the necessary documents and certificates to fulfill the KYC and due diligence requests from third-party companies, banks, customers, providers, etc. on behalf of the Group and Founders and executives.
• Organize and maintain the Department's database and electronic filing systems in accordance with the Company’s Record Keeping Policy and standards including the Founders' personal documents.
• Monitor and schedule appointments, and travel arrangements for the Founders and employees with external intermediaries.
• Manage the day-to-day office operation, organize office supplies, and meet and greet visitors in a pleasant, professional, and courteous manner.
• Coordinate the training and development functions and assist as needed with recruitment and onboarding of new employees, and other related payroll matters as may be assigned.
• Coordinate the Company’s Events, team building, and activities in line with the Company’s values.

The requirements for this role are:

• Minimum 1-year secretarial experience or similar administrative role.
• A high school diploma or equivalent is required. A college degree is preferred.
• Excellent Microsoft skills including Word, Excel, PowerPoint, and Outlook.
• English at mother tongue level – with excellent written, and verbal communication skills required to produce high-quality emails and letters to individuals at all levels of the organization.
• Strong organizational and time management skills, with the ability to multi-task and prioritize efficiently in a rapidly changing environment.
• Self-motivated with high-performance standards, able to work independently and as a part of a team.
• Can-do attitude, result-oriented person, and effective under pressure with the ability to anticipate needs and seeks to improve work processes and proactively resolve issues.
• Demonstrate sound judgment with a high level of diplomacy and confidentiality.
• Strong interpersonal skills, including the ability to build effective working relationships.

Our offer:

• Competitive salary and an attractive remuneration package
• Flexible start and finish working hours
• A hybrid working model which means that we offer our employees the option of working remotely or from the office.
• Professional development support 
• Department team building activities 
• Daily fresh fruit, tea, and coffee.

More than a job, we will offer you the chance to grow professionally in a fun and young environment. At Jackpot.com, your skills will be valued, and you will work together with amazing colleagues to create and develop a vibrant company, which really pushes itself to the limits when it comes to creating an exciting professional experience, not to miss!

Lottomatrix Operations Limited:
Since its launch in 2016, Jackpot.com has become a world leader in the online lottery sector, with the goal of fundamentally changing the lottery experience through innovation and variety. Besides offering players the opportunity to bet on the outcomes of the world’s biggest lotteries, Jackpot.com offers an enriched gaming experience through casino games, scratchcards, and instant win games. In the US, Jackpot is on a mission to fundamentally change the hundred-billion-dollar lottery industry. Jackpot brings verified, official state lottery tickets online by leveraging its digital platform and proprietary technology to give customers the ability to play anytime, anywhere via a user-friendly mobile app or desktop experience.