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Administration Assistant (Part-time)

SmartCity (Malta) Ltd , South of Malta

Expires in 7 days (29 Mar 2023)

Job Description
SmartCity Malta is currently looking to recruit an Administration Assistant to join their team on a part-time basis.

The main position responsibilities include:

General office administration duties, including filing paperwork, data inputting and scanning of documents.
Take care of the general upkeep of the office and ensure the upkeep of the office is always functional.
Managing stock levels in relation to the office environment.
Order office supplies and research new deals and suppliers.
Assists with the procurement process and follows up with contractors and/or suppliers;
Management of incoming mail and registration of invoices.
Preparation of regularly scheduled reports and data inputting.
Maintain an internal filing system and assist in record keeping, both in digital and physical format as required.
Maintain contact lists.
Provide general support to visitors.
Liaise with executives and senior management to handle requests and queries from senior managers.
Perform other office duties as assigned.

Job requirements:

A minimum of 2 years experience in a similar position.
Be computer literate and conversant in MS Office applications.
Proficient in English and Maltese, with excellent verbal and written communication skills in English.
Excellent organizational and time management skills and the ability to prioritize work.
Attention to detail and multi-tasking is key to this role.
Be a team player while still being able to work independently when needed.
Be reliable, organised, meticulous and prepared to work under pressure and tight deadlines.
Previous experience in a corporate office environment will be considered an asset.
Responsible and mature individual, with the ability to handle sensitive information in a confidential manner.
Hold a valid and clean driving license.

*20hours per week / Flexiable between 08h00 - 15h00 daily, working a minimum of 4hours per day.

*Submit your CV and Covering letter by clicking on the below Apply Now button.

SmartCity (Malta) Ltd:
Covering an area of 360,000m2, and with the Mediterranean Sea as its backdrop, SmartCity Malta is set to become a self-sustainable township that brings together a unique business concept for Malta, based on a Live-Work-Play ethos. SmartCity Malta can be defined by its smart design, state-of-the-art technology and flexible facilities, which work together to give businesses and employees the best experience for their work environment.

Part Time

Job Type

Intermediate (1-3 years), Experienced (3 years +)

Experience Level

Administrative

SmartCity Malta is currently looking to recruit an Administration Assistant to join their team on a part-time basis.

The main position responsibilities include:

General office administration duties, including filing paperwork, data inputting and scanning of documents.
Take care of the general upkeep of the office and ensure the upkeep of the office is always functional.
Managing stock levels in relation to the office environment.
Order office supplies and research new deals and suppliers.
Assists with the procurement process and follows up with contractors and/or suppliers;
Management of incoming mail and registration of invoices.
Preparation of regularly scheduled reports and data inputting.
Maintain an internal filing system and assist in record keeping, both in digital and physical format as required.
Maintain contact lists.
Provide general support to visitors.
Liaise with executives and senior management to handle requests and queries from senior managers.
Perform other office duties as assigned.

Job requirements:

A minimum of 2 years experience in a similar position.
Be computer literate and conversant in MS Office applications.
Proficient in English and Maltese, with excellent verbal and written communication skills in English.
Excellent organizational and time management skills and the ability to prioritize work.
Attention to detail and multi-tasking is key to this role.
Be a team player while still being able to work independently when needed.
Be reliable, organised, meticulous and prepared to work under pressure and tight deadlines.
Previous experience in a corporate office environment will be considered an asset.
Responsible and mature individual, with the ability to handle sensitive information in a confidential manner.
Hold a valid and clean driving license.

Part Time

Job Type

Intermediate (1-3 years), Experienced (3 years +)

Experience Level

Administrative

Administration Assistant (Part-time)

SmartCity (Malta) Ltd , South of Malta

Expires in 7 days (29 Mar 2023)

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