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Administration Assistant (Part-time)
This job is closed and no longer accepting applications.
SmartCity Malta is currently looking to recruit an Administration Assistant to join their team on a part-time basis.
The main position responsibilities include:
- General office administration duties, including filing paperwork, data inputting and scanning of documents.
- Take care of the general upkeep of the office and ensure the upkeep of the office is always functional.
- Managing stock levels in relation to the office environment.
- Order office supplies and research new deals and suppliers.
- Assists with the procurement process and follows up with contractors and/or suppliers;
- Management of incoming mail and registration of invoices.
- Preparation of regularly scheduled reports and data inputting.
- Maintain an internal filing system and assist in record keeping, both in digital and physical format as required.
- Maintain contact lists.
- Provide general support to visitors.
- Liaise with executives and senior management to handle requests and queries from senior managers.
- Perform other office duties as assigned.
Job requirements:
- A minimum of 2 years experience in a similar position.
- Be computer literate and conversant in MS Office applications.
- Proficient in English and Maltese, with excellent verbal and written communication skills in English.
- Excellent organizational and time management skills and the ability to prioritize work.
- Attention to detail and multi-tasking is key to this role.
- Be a team player while still being able to work independently when needed.
- Be reliable, organised, meticulous and prepared to work under pressure and tight deadlines.
- Previous experience in a corporate office environment will be considered an asset.
- Responsible and mature individual, with the ability to handle sensitive information in a confidential manner.
- Hold a valid and clean driving license.
*20hours per week / Flexiable between 08h00 - 15h00 daily, working a minimum of 4hours per day.
*Submit your CV and Covering letter by clicking on the below Apply Now button.
Part Time
Job Type
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
Administrative
Category
Business Support Services
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