Administration Assistant - Administrative jobs in Malta - July 2024
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Administration Assistant


Published on 24 Jun 2024

Expires in 15 days (31 Jul 2024)

Our client, a leading law firm situated in Valletta is looking for an Administrative Assistant to join their growing team. Assisting the team with general administrative your responsibilities are: 

  • Providing first line support to lawyers
  • Handling enquiries by telephone and e-mail
  • Maintaining manual and electronic records
  • Opening and archiving of client files
  • Inputting of timesheets
  • Preparing invoices and debt collection
  • Carrying out AML checks on new clients
  • Handling incoming and outgoing mail and couriers
  • Performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
  • Running errands in and out of Valletta

Working hours are Monday to Friday normal office hours. 

  • Must be proficient in both written and spoken English and Maltese
  • Excellent IT proficiency, particularly in MS Office Applications
  • Be able to work well in a team, as well as individually, with minimal supervision
  • Proactive and take initiative, work well under pressure and demonstrate attention to detail
  • Organised, self-motivated and possess excellent communication skills
  • Must have very good time-management skills
Education and Experience
  • Minimum of O'level standard of education
  • Candidates with previous experience in a similar role will be given preference

Full Time
Job Type
Entry (0-12 months)
Experience Level
Legal Services

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