Credit Control Clerk & Office Administrator – Maternity Cover

At DMT Property Management Limited we pride ourselves of offering condominium administration services of highest level with excellent attention to detail to give our customers the peace of mind in the most efficient and proactive ways. Due to recent growth, we are seeking a Temporary Credit Control Clerk & Office Administrator to join our team on a definite contract till end of the year as maternity cover.

Job Description

The selected candidate will support the Condominium Administrator in managing the financial and administrative operations of various residential blocks across Malta. The role involves handling payment processing, record-keeping, and general administrative tasks to ensure smooth condominium management.

Duties

• Chase outstanding payments daily by reviewing Excel sheets and bank statements for blocks, sending reminders via email or phone to owners
• Processing invoices and issuing payments related to condominium expenses
• Follow up on outstanding payments and liaise with owners regarding dues
• Prepare cheques and cash for bank deposits 
• Contribute to the overall upkeep of the office
• Manage the filing and scanning of documents efficiently
• Update and manage the condominium's databases and filing systems 
• Contribute to the overall upkeep of the office
• Welcoming and greeting clients in a professional and friendly manner
• Support the management of office supplies, ensuring stocks are maintained and replenished as needed
• Perform any other duties that may be required

Work Schedule

• 40 hours a week spread over Monday to Friday

Knowledge and Skills Required

• Previous experience in finance, payments, or bookkeeping is highly desirable
• Be detail-oriented and highly organised
• Be proactive and have a methodical work approach
• Be a determined individual 
• Able to use Microsoft Office programmes (Word, Excel and PowerPoint)
• European passport or permission to work in Malta
• Clean police conduct certificate (must be presented)