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Procurement Officer
This job is closed and no longer accepting applications.
- Establishing, compiling, and disseminating the entity's procurement and purchasing standard operating procedures (SOPs).
- Regularly compiling and analyzing requisition orders from each HOD, ensuring initial CEO approval.
- Coordinating with suppliers to gather necessary quotations and proposals.
- Issuing purchase orders after RFP approval.
- Conducting comparative analysis of received quotations and making recommendations for awards.
- Developing a supplier database tailored to the entity’s operational needs, aiming at cost control and containment across all departments.
- Issuing monthly departmental procurement reports that clearly outline departmental expenditures and suggest areas for improvement.
- Performing detailed spend analysis linked to operational data, focusing on regular material expenditures.
- Compiling specification documents when a request for proposal/procurement is initiated.
- Maintaining regular communication with HODs to understand departmental needs and identify operational priorities.
- Gaining an in-depth understanding of the GOM clinical procurement currently managed by the matron to provide procurement and administrative support.
- Conducting monthly departmental stock takes for internal control and management accounting purposes.
- Performing other general administrative, financial, or procurement duties as necessary.
- Proficiency in procurement software and systems.
- Advanced skills in Microsoft Office.
- Excellent communication skills for liaising with suppliers and maintaining regular contact with HODs.
- Strong negotiation skills to obtain favorable quotations and proposals from suppliers.
- Strong attention to detail for tasks such as comparative analysis of quotations and monthly departmental stock takes.
- Capability to issue reports and compile forms related to stock monitoring and control.
- Previous experience in a similar role.
- Relevant educational experience.
Full Time
Job Type
Intermediate (1-3 years)
Experience Level
Supply Chain & Warehousing
Category
Hotels, Restaurants & Catering
Industry
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