Procurement Officer

Job Description
Job vacancy: Procurement Officer within Administration & Facilities in Grade 7
Job code: ADM/004/2022

About Administration & Facilities:
The Administration and Facilities Management team strives to make the Authority the best place to work for our fellow colleagues. The team oversees and manages MFSA's building management services, procurement of all the Authority's requests for goods and services, supports administration by providing oversight of the cleaning and security services, manages the centralized travel desk and the car fleet, takes care of hospitality, whilst ensuring the day-to-day smooth running of operations.

Keeping the highest possible standards is key and the team works hard to ensure employees work in a safe and comfortable environment whilst placing the necessary focus on productivity. Preventative maintenance on all the critical equipment is regularly scheduled, whilst the team takes pride in delivering renovation and refurbishment projects to the satisfaction of the Authority's staff.

Areas of responsibility include:

• Building Management Services
• Travel Arrangements
• Hospitality
• Administration of the MFSA Premises
• Transport Services
• Reception services

The Role:
As a Procurement Officer (Junior Analyst) job holder will be undertaking the following duties:

• Drafting of procurement tender documents.
• Assisting in the evaluation and award of tenders.
• Serve as a Tender Evaluation Committee Secretary; duties include attending and recording minutes of Evaluation Committees and utilizing the Electronic Public Procurement System as necessary.
• Assist internal functions within the Authority by identifying the procurement methodologies most suitable to their requirements and in line with local legislation and internal Procurement Procedures.
• Liaise with the relative Government Departments.
• Besides procurement through CfTs, the job holder is also expected to manage day-to-day procurement through the issuing of RFQs via Epps and issuing purchase orders.
• Undertake any other ad-hoc tasks as delegated by senior management in line with the exigencies of the Procurement Office and the Authority.

About You:
We are looking for candidates with solid a background in Public Procurement. The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC), or a widely recognized professional qualification at a comparable level. The candidate must be in possession of an Institute for the Public Services (IPS) certification in OD1318 Electronic Public Procurement (3 half days) and OE8815 Evaluators Training (1 half day). In the case that candidates do not have the necessary academic or professional qualifications but have at least five (5) years of relevant experience, we would still be interested in speaking with them.

Further on-the-job training and Institute for the Public Services (IPS) courses shall be offered to the candidate.

How to apply or query further information:
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application. 

Other important information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates. It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website under the MQRIC heading. The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta), and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination. Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

*Public call no: 360/2022

Malta Financial Services Authority:
The Malta Financial Services Authority (MFSA) is the single regulator for financial services in Malta. It was established by law on 23 July 2002 taking over supervisory functions previously carried out by the Central Bank of Malta, the Malta Stock Exchange, and the Malta Financial Services Centre. The Authority is a fully autonomous public institution and reports to Parliament on an annual basis.