Junior Administrator (Procurement)

The Office of the State Advocate was established in terms of Article 91A of the Constitution as the principal advisor to Government in matters of law and legal opinion. In providing legal advice, it is tasked to act in the public interest and to safeguard the legality of State action and it also performs such other duties and functions as may be conferred by the Constitution or by any law.

The Office of the State Advocate is seeking to recruit a Junior Administrator to form part of its staff complement.

Job Description:

1 . Vet/draft and/or publish procurement documentation pertaining to all procurement procedures in line with relevant EU and national regulations, policies, rules, conditions, guidelines and templates;

2. Participate actively in the tender assessment, evaluation and post-award process including, but not limited to: the vetting/preparation of documentation for/or by, amongst others, the General/Departmental Contracts Committee, Tender Evaluation Committees; and the drafting of contract agreements and addenda;

3. Operate the Electronic Public Procurement System and other electronic tools available for the implementation of procurement procedures;

4. To manage the procurement process in a diligent and transparent method in line with Public Procurement Regulations;

5. Monitor and support the implementation of all phases of the procurement lifecycle;

6. Participates actively in the contract delivery and modifications functions in line with project time, cost, quality, scope, benefits and risks variables;

7. Provide research and gathers input for the procurement planning process in line with the Office's objectives and related policies; and

8. Assist with any other operational functions as instructed by the Head of Corporate Services and/or his/her delegate.

Qualifications & Experience Required:

1. An Advanced level qualification in a core subject or a comparable qualification;

2. Minimum of one (1) year experience in an administrative role, preferably in Procurement and/or Purchasing;

3. Having a certification in ECDL;

4. Fluent in English and Maltese; and

5. A recent certificate of good conduct issued not less than 6 months of date of this call.