EUAA Interim Procurement Assistant - Supply Chain & Warehousing jobs in Malta - January 2025

EUAA Interim Procurement Assistant

Konnekt

Published on 10 Dec 2024

Expires in 28 days (05 Feb 2025)


Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS , PayrollMalta , Talexio , FASTER Group & Konnekt . By applying for this role, you consent to share your information with the consortium partners. 

Procurement Assistant

Location: EUAA HQ, Malta.

Tentative start date: 03/02/2025, with a probationary period of 6 months.

Salary Category III - Gross monthly: 3,133.42 Euros.

Department: C1/OTAU/Cluster1 AdminTeam.

Job Description

The Procurement Assistant – interim support will be working in the Cluster1 AdminTeam and support procurement activities in the EUAA country operations. 

Responsibilities

  • Support relevant officers in managing calls for tenders and procurement procedures for both administrative and operational procurements in line with standard best practices.
  • Contribute to activities of market analysis, request quotations and/or preparation of invitation-of-bid forms to suppliers
  • Prepare supporting documents and ensure compliance with procurement rules and regulations
  • Prepare purchase orders or contracts and support preparing and processing all financial transactions, such as commitments, payments, procurement orders, missions and reimbursement claims as needed
  • Process related payments as needed
  • Support monitoring contractor performance
  • Support coordinating procurement requests, ensuring timely submission and verifying all requests are reviewed and approved as needed
  • Screening and filing emails and correspondence regarding the related area/s of activities and managing correspondence, documents filing and archiving
  • Draft documents, templates and reports and maintain internal tools and databases
  • Perform any other duty required in the interest of the service.

Minimum requirements

  • A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience.
  • Previous professional experience in similar tasks of at least 2 years;
  • Proven professional experience in drafting templates, documents and reports;
  • Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL)
  • Computer literacy, including MS Office Suite, use of internet and web-based applications.

Advantageous

  • Training in Public Procurement
  • Proven experience in a multinational work environment

Required skills/competencies

  • Ability to manage own workload and work without close supervision;
  • Ability to work under pressure and meet deadlines on multiple tasks;
  • Attention to details, confidentiality, integrity and discretion;
  • Well-developed time management skills;
  • Strong service-oriented attitude and flexibility;
  • Capacity to manage and co-ordinate several processes simultaneously;
  • Excellent planning and problem-solving skills and the ability to prioritise work;
  • Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.

Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

time
Temporary / Contract
Job Type
experience
Intermediate (1-3 years)
Experience Level
category
Supply Chain & Warehousing
Category
industry
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