Workshop Administrator

Our client, operating within the transportation sector, is seeking to recruit a Workshop Administrator to join their team.

Responsibilities:

• Receive, record, and inspect all buses entering the workshop. Complete all necessary documentation and update the software accordingly. 
• Deliver, track and update Work orders to the Supervisor for assignment to technical personnel. 
• Updating records on time, including software such as Maximo with any related data such as opening/completing Work Orders, as well as inputting of hours. 
• Assuring the staff complete the required works, and their job card. 
• Filling out job cards or any other documentation related to the job to fully assure traceability. 
• Update the VOR status daily according to the progress of maintenance or repairs. 
• Ensure that towed buses have a WO and are prioritized in the VOR system. 
• Maintain constant communication with the Supervisor and Workshop Manager regarding vehicle status in the workshop. 
• Ensure that all documentation related to completed bus repairs is properly filed. 
• Participate in internal audits related to WO management and VOR control. 
• Generate periodic reports depending on the exigencies of the workshop 
• Following company health and safety policy. 
• Any other duties related to the job position that may be required depending on the exigencies of the business at the time. 

Requirements:

• Driving licence D required
• ECDL qualification 
• Language Requirement: Intermediate/Advanced English required. Maltese and Spanish are desirable.
• Two (2) years working experience in the same role or related roles like fleet operations, fleet logistics or vehicle maintenance workshop. 
• Proficiency experience with documentary management and fleet logistics such as Maximo) 
• Proficient use of MS applications especially MS Excel and MS word.
• The selected candidate will be required to work shifts between Monday and Sunday on a roster basis, including night shifts.

Schedule:

• Morning Shift: 6:00 - 14:30
• Afternoon Shift: 13:00 - 21:30
• Night Shift: 21:30 - 6:00