IT Planning Manager

Job Description
Job vacancy: IT Planning Manager within Technology in Grade 5
Job code: TEC/026/2022

About Technology:
Technology is at the core of the knowledge-based organization. It enables MFSA's strategic and operational objectives to be achieved efficiently and effectively.

The Technology team is made up of professionals specialized in relevant areas that include governance and planning, information systems, information security, technology operations, and service management. Officials from Technology also participate and give their contribution to several European committees, expert groups, and industry fora.

The Role:
The selected candidate will undertake duties in relation to the management of IT Planning. The primary job duties include, but are not limited to:

• Team and people management;
• The compilation, submission, and management of the Technology budgets;
• The maintenance of the Function budget on a day-to-day basis by maintaining accurate records of actual values of purchase orders/contracts issued and approved invoices as submitted for payment;
• Attending to ad-hoc queries within Technology and by other Functions such as PMQ, constant liaison with Finance;
• The Technology Procurement Plan – to be compiled as an outcome of the annual budgeting exercise, and maintained regularly in liaison with all stakeholders and ultimately the central Procurement team;
• The management of Technology contracts, which also includes the renewals/upgrades/downgrades and also the demise of Technology licenses, subscriptions, services, and maintenance agreements as instructed by the relevant product owners;
• Vendor management - ongoing liaison, meetings, escalations as and when required;
• The management of the entire procurement life cycle for Technology related procurement – EPCO RFPs, Open call for Tenders, Negotiated Procedures, DPS, RFQs, etc - Gathering of requirements to build and compile the necessary documents - Terms of Reference, Budget estimates, Confirmation of Funds,  Procurement Originator form, plus all related documents to be presented to the Procurement Team;  coordination of RFQs/Tenders, evaluation participation, liaison with central Procurement team & IT Teams, compilation & conclusion of new contracts;
• To assist in the asset management process, and to manage the Technology fixed assets process in line with approved procedures,
• IT Planning Administration duties - MI & progress reporting, review of procedures, ad-hoc purchase requests, processing of invoices - checking against purchase orders and contracts, liaison with vendors, valuations for insurance policy purposes, Audit queries;
• To act as the main reference point for EPCO Technology related matters - ongoing administration & liaison with central EPCO team & Procurement re DOC, coordination of existing & new agreements, processing of payments, management of resellers & RFPs / contracts;
• DCS cost recovery – to compile a cost recovery workbook, bi-annually, obtain approvals, and submit it to Finance for issuing of invoices.

About You:
We are looking for candidates with a solid academic background in planning and administration but well versed in Information Technology.

The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC), or a widely recognized professional qualification at a comparable level.

You will also possess a minimum of eight (8) years of working experience in IT planning/administration/procurement. Candidates with longer working experience relevant to the role will be preferred.

If you do not have the necessary academic or professional qualifications but you have at least fifteen (15) years of relevant experience, we would still be interested in speaking with you.

The ideal candidate should:

• Have a strong business orientation with a demonstrated knowledge of the IT industry.
• Can communicate with and understand the needs of non-technical internal and external clients.
• Strong customer focus and knowledge of IT Planning/Administration/Procurement standards and procedures.
• Possess strong analytical and problem-solving skills.
• Have good written and verbal skills and a proven ability to work on my own initiative with great attention to detail.
• Has the ability to work within a team, multitask, and be capable of meeting strict deadlines.
• Has the ability to listen actively and to work on their own initiative when necessary.
• The ability to work under pressure and able to respond to emergencies after hours.
• Must be fluent in the English language.

How to apply or query further information:
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application. 

Other important information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates. It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website under the MQRIC heading. The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta), and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination. Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

*Public Call no: 731/2022