Officer (Horizontal Affairs)

The Energy and Water Agency in Malta is currently looking to recruit an Officer (Horizontal Affairs) to join their team on a full-time basis.

Overview:

Nomenclatures importing the male gender include also the female gender.

1.0 Introduction

The Chief Executive Officer of the Energy and Water Agency invites interested applicants to fill in the vacant post of Officer (Horizontal Affairs) (Grade VI) with the Agency.

The Officer (Horizontal Affairs) will assist the Chief Executive Officer and the Unit Coordinator in the implementation of tasks within the Project Implementation Unit (Office of the CEO).

The Officer (Horizontal Affairs) may be required to work under pressure, unsupervised and may be required by the Agency’s management to work at the office during after-hours.

2.0 Duration of Assignment and Conditions

The position of Officer is on a definite 3-year contract basis and subject to a probationary period of 6 months.

3.0 Duties

The duties of the Officer (Horizontal Affairs) may include inter alia:

Public relations

• Manage the project’s public relations activities and ensure EU co-financing project publicity requirements are adhered to
• Prepare project updates and communication materials for dissemination to various media and used at project activities
• Manage the ChargeMyRide website and its upkeep
• Manage the social media platforms and ensure that the public is aware of the progress of the project.

Horizontal affairs

• Prepare policy briefs focusing on both horizontal integration (make different policy issues work together) and vertical integration, (ensuring consistency, coordination and collaboration across different levels)
• Assist in the various activities related to horizontal business processes which make up the EV charging eco-system.

Procurement and Contract Management

• Draft, finalise and publish request for quotations and tender documents
• Be a member of tender evaluation committees
• Undertake contract management activities
• Process applications for payments.

Documentation and Reporting Management

• Create and maintain comprehensive project publicity documentation by developing and maintaining a database of all contracts, addenda, reports, correspondence, presentations, media campaigns, adverts, social media engagement and other project related information to ensure an effective audit trail
• Coordinate and compile as necessary project reporting and undertake any other administrative work related to monitoring and reporting of the project.

Coordination and Collaboration

• Coordinate workshops and conferences, including scheduling and logistics
• Take minutes highlighting clear actions to be taken
• Liaise with other horizontal stakeholders involved in the project
• Facilitate collaboration among project partners and foster a productive working environment.

Others

• Works in close collaboration with the Project Team
• Observes professional ethics
• Carry out administrative and back-office activities
• Other duties as may be assigned by the Agency.

4.0 Eligibility requirements

By the closing time and date of this call for applications, applicants must satisfy the following criteria:

Qualification:

A recognized Bachelors’ qualification at MQF level 6 in the field of Communications, Marketing, Social Sciences, or comparable professional qualification

Holds a valid Driving License

Be fluent in the use of English language (B2 level of proficiency).

Specific Experience:

Due consideration will be given to applicants who have a background in EU co-funded project

implementation.

Furthermore, the applicant would be expected to:

• be a person who can work on his/her own initiative
• be able to work within and lead a team
• be flexible in work patterns and also working hours
• have excellent communication skills
• possesses good self-management skills
• be organised and meticulous in his/her work.

Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from the Malta Qualification Recognition Information Centre, or other designated authorities, as applicable at application stage.

Additionally, applicant must be:

a) citizens of Malta; or

b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or

c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or

d) any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or

e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”; or

f) in possession of a residence document issued in terms of the “Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations”.

The advice of the Citizenship Unit within Community Malta Agency and the Expatriates Unit within Identita` should be sought as necessary in the interpretation of the above provisions.

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

5.0 Submission of supporting documentation

Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be submitted together with the application. Scanned copies sent electronically are also acceptable.

Original certificates and/or testimonials are to be invariably produced for verification at the interview.

6.0 Selection procedure

Eligible applicants will be assessed by management to determine their suitability for the position.

7.0 Salary

The salary for the post of Officer in Grade VI of the Energy and Water Agency’s salary structure, which in year 2024 is €27,271 per annum, including allowances. Additionally, the Officer is also entitled to an annual Performance Allowance of up to a maximum of 15% of the basic salary.

8.0 Submission of applications

A detailed Europass C.V. together with the relevant documentations are to reach the Chief Executive Officer by not later than noon (Central European Time) Friday 20th December 2024.