Senior Legal Executive

AIMS International Malta is assisting our client, a Corporate & Trust Services provider, with recruiting a Senior Legal Executive.

Responsibilities:

• Provide technical guidance, research, and support to staff on corporate, trust, fiduciary, governance, and regulatory matters.
• Assist with the review of complex corporate structures, transactions, and client arrangements.
• Advise on fiduciary obligations, corporate governance requirements, and best practices relating to corporate and trust administration.
• Review corporate documents, trust instruments, board resolutions, shareholder agreements, and related documentation.
• Act as a technical resource and point of reference for management and client-facing teams.
• Support corporate and trust administration teams in the management of high-level client relationships.
• Attend client meetings where appropriate to provide technical, legal, or fiduciary input.
• Assist in maintaining high service standards for clients, family offices, intermediaries, and institutional relationships.
• Support teams in responding to client queries, banking matters, and complex administrative issues.
• Act as an authorised representative for group companies and, where required, for client entities.
• Execute corporate and trust documentation on behalf of client entities in accordance with internal authorities and governance procedures.
• Act as an authorised signatory on client bank accounts, ensuring appropriate controls, approvals, and compliance procedures are maintained.
• Assist with the maintenance of statutory records, corporate filings, resolutions, minutes, and governance documentation.
• Support the implementation and monitoring of internal control procedures relating to fiduciary and banking activities.
• Conduct periodic reviews and internal audits of client records and fiduciary files to ensure accuracy, completeness, and adherence to internal policies and regulatory standards.
• Identify technical, operational, or procedural issues and recommend corrective actions where appropriate.
• Support the continuous improvement of file management, governance processes, and operational controls across multiple teams.
• Assist management in monitoring workflow coordination, organisational standards, and administrative consistency across the business.
• Review financial information relating to client entities and structures where relevant to fiduciary oversight and administration.
• Assist with banking, payment processes, and transaction administration where required.
• Support management with organisational coordination, reporting, and operational follow-up across teams and client portfolios.

Requirements:

• Qualified lawyer, accountant, or experienced corporate and trust professional.
• Strong background in corporate and trust services, fiduciary administration, accounting, governance, or client structures.
• Good understanding of corporate governance, fiduciary responsibilities, regulatory requirements, and financial documentation.
• Experience with banking operations, authorised signatory responsibilities, or corporate secretarial matters would be considered an asset.
• Experience conducting file reviews, governance oversight, or operational quality control is desirable.
• Strong organisational and administrative skills with excellent attention to detail.
• Ability to coordinate effectively across multiple teams, jurisdictions, and priorities.
• Strong technical and analytical capabilities combined with a practical, hands-on approach.
• Excellent interpersonal and communication skills with the ability to build trusted relationships internally and externally.
• Professional, discreet, and commercially aware.
• Comfortable operating in a role involving both technical advisory and administrative responsibilities.
• Experience within Malta, Bermuda, or other common law jurisdictions would be considered an advantage.
• Ability to work independently and collaboratively within a fast-paced environment.
• Strong commitment to maintaining high professional, fiduciary, governance, and regulatory standards.