Secretary & Payroll/HR Administrator - Human Resources jobs in Malta - October 2024
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Secretary & Payroll/HR Administrator

Konnekt

Published on 25 Sep 2024

Expires in 18 days (25 Oct 2024)


A well-established client of ours operating within the manufacturing industry is searching for a Secretary / HR & Payroll Administrator to join their administrative team. The chosen candidate will manage a blend of secreterial. payroll and HR-related duties within an administrative capacity. This role involves ensuring compliance with statutory obligations, maintaining company records, supporting board meetings, and handling the general, HR and payroll administration.

  • Prepare agendas, coordinate board meetings, take minutes, and follow up on actions.
  • Assist with scheduling other meetings as necessary, as well as handling phone and email correspondence on behalf of the Directors.
  • Provide general administrative assistance as required.
  • Assist in the recruitment process by posting jobs, liaising with agencies, scheduling interviews, and onboarding new employees.
  • Maintain and update employee records, including contracts, personal details, and leave balances.
  • Ensure HR policies and procedures are up-to-date and comply with labor laws.
  • Support the administration of employee relations, disciplinary actions, and grievance procedures in line with company policies.
  • Manage the payroll system through Indigo, ensuring accurate and timely payments of salaries, benefits, and taxes.
  • Address employee payroll inquiries and resolve any discrepancies.
  • Ensure compliance with tax, pension, and social security obligations related to payroll.
  • Ensure all payroll data is accurately maintained, confidential, and stored according to data protection laws.
  • Prepare HR and payroll reports as needed
Requirements
  • Fluency in both Maltese AND English is a must
  • Excellent organizational and multitasking abilities
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office Suite and Shireburn Indigo
  • Ability to work independently with strong attention to detail
  • Confidentiality and discretion in handling sensitive information.
Education and Experience
  • Prior administrative/secreterial experience is a must
  • Prior experience in HR/payroll administration is a highly desired
  • Prior experience using Shireburn Indigo is an asset
  • A Level Standard of Education is mandatory

Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

salary
€20,000 to €23,000 / year
Salary
time
Full Time
Job Type
experience
Intermediate (1-3 years)
Experience Level
category
Human Resources
Category
industry
Hotels, Restaurants & Catering
Industry



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