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Payroll & HR Administrator
The Malta National Aquarium is currently looking to recruit a Payroll & HR Administrator to join their team on a full-time basis.
GENERAL PURPOSE OF POSITION
Playing a key role in ensuring accurate and timely processing of payroll and supporting various HR functions within the organisation. This position requires meticulous attention to detail, strong organisational skills, and a comprehensive understanding of payroll procedures and HR policies.
MAIN DUTIES AND RESPONSIBILITIES
Payroll Processing:
- Execute and oversee the end-to-end payroll process, including data entry, verification, and distribution of pay cheques or electronic transfers
- Ensure compliance with relevant laws and regulations regarding payroll procedures
- Address payroll-related queries from employees and resolve discrepancies promptly
- Collaborate with the finance team to ensure accurate recording of payroll expenses.
HR Support:
- Assist in the implementation and administration of HR policies and procedures
- Maintain accurate employee records and databases, including personal information, attendance, and leave records
- Support the recruitment process by coordinating interviews, conducting background checks, and preparing employment contracts
- Assist in employee onboarding and off-boarding processes.
Compliance and Reporting:
- Ensure compliance with local regulations related to payroll and HR
- Prepare and maintain reports related to payroll, employee data, and HR metrics as required.
KNOWLEDGE, EXPERIENCE AND EDUCATION REQUIRED
- Proven experience in payroll administration and HR functions
- Proficiency in payroll software, preferably with Shireburn Indigo
- Understanding of payroll laws, regulations, and best practices
- Excellent attention to detail and accuracy in work
- Strong organizational and communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong analytical and problem-solving skills
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Malta National Aquarium Complex:
The Malta National Aquarium complex is spread over approximately 20,000 square meters and comprises a public aquarium, a public landscaped belvedere at promenade level, a multi-story car park, three catering facilities including a beach club, a merchandise outlet, and a tourist information kiosk. The public aquarium has 51 display tanks with, amongst others, Mediterranean fish, including fish commonly found in Maltese waters together with replicas of historical artifacts that one can find in the seas around the Maltese islands. All tanks are expertly themed to replicate the underwater environment. Additional features of the public aquarium include a classroom facility, interpretation, touch pools, a temporary exhibition space, veterinary and quarantine facilities, etc. Enhancing further the standard of the Malta National Aquarium Complex, one can find the legendry Cafe Del Mar from Ibiza for the reef pool area. The Café del Mar will bring a relaxing and entertaining tone in music to the reef area adding to the serenity of the reef area of the complex were every summer, thousands of tourists flock to the café to view the beautiful sunsets and listen to Café Del Mar’s signature chill out music.
