HR Coordinator

The Position  

• Ensure accurate and up-to-date records of employee information, such as personal details, employment contracts, benefits, and performance reviews.
• Handle confidential information with sensitivity and in compliance with data protection regulations.
• Assist in the recruitment process by scheduling interviews and coordinating background checks.
• Facilitate the onboarding process for new hires, including administering orientation programs and completing necessary paperwork.
• Guide employees on HR policies, procedures, and employment-related matters.
• Utilize HR software and databases to input, update, and retrieve employee data to generate reports.
• Assist in the organization and coordination of training programs, workshops, and employee development initiatives. Maintain training records and track employee participation.
• Promoting equality and diversity as part of the culture of the organisation.
• Completing documentation and managing work permit applications for third-country nationals.
• Manage and apply for funding schemes.
• Stay updated on HR laws, regulations, and best practices to ensure compliance. Assist in drafting and updating HR policies and procedures accordingly.
• Perform general administrative tasks, such as filing, photocopying, and answering phone calls. Assist in organizing HR events and meetings.
• Assist the HR team with ad hoc tasks and /or projects.

The Requirements

• Proven work experience in a similar role
• Previous experience with HR software
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of Maltese Employment Law
• Strong attention to detail and accuracy are a must for this role
• Excellent organizational skills, with an ability to prioritize important projects
• Very good communication skills in both Maltese and English

What we Offer

• Competitive remuneration package
• Continuous development and mentoring
• Flexible working arrangement
• Health insurance
• Employee referral scheme
• Weekly breakfast
• Monthly treats
• Employee discounts