HR Assistant

Compensation Data

Annual salary: starting from €21.962, overtime rates are not included in this salary, and everything is paid by the minute!

Summary

Our HR Assistants are an important part of the engine that keeps our Company going! The members of our HR team provide assistance to our internal customers, who are our colleagues, ensuring that their requests are seen to.

Our HR Assistants thrive in a fast-paced, varied environment and are open-minded to different ways of carrying out their tasks. They know that open communication and feedback is integral to professional development. Most of all, they are passionate about offering a great service to our internal clients.

What you'll do

The purpose and goal of this position is to assist in the recruitment of, and in the handling of human resource administration matters relating to regional distribution centre employees.

Human resources administration:

• Preparing employment contracts and monitoring accuracy and completeness of staff records;
• Ensuring uniformity of forms and reports;
• Acting as a contact person for social insurance providers / external authorities offices;
• Producing references and certificates;
• Maintaining correspondence for all disciplinary actions;
• Assessing travel expenses of regional distribution centre;
• Assessing quality and accuracy of work hour records (time sheets);
• Summarising and transmitting all data relevant to staff and accounting to the human resources department of the Head Office;
• Receiving, distributing and forwarding staff reports and documents;
• Administration of access cards;
• Studying, issuing and monitoring of HR procedures;
• Helping in the organization of feedback events;
• Monitoring and Analysis of Training Reports;
• Keeping up to date and monitoring compliance with relevant employment legislation; 
• Using internal programmes SAP (SAP HR and SF);
• Responding to employees queries about HR- related issues in a timely and efficient manner;
• Organizing and maintaining personnel records;
• Updating internal HR databases;
• Preparing HR documents;
• Ensuring legal compliance in all HR related matters.

Recruitment:

• Organising, preparing and participating in recruitment activities, job fairs and in-house recruitment events;
• Advertising job vacancies on the company's careers page, social media and internal communication channels;
• Drafting and updating job descriptions;
• Screening and processing job applications;
• Overseeing application process management (correspondence, telephone calls, follow-up with applicants);
• Sorting applications according to job specifications;
• Sourcing potential candidates from various channels;
• Providing shortlists of qualified candidates to hiring managers;
• Collaborating with managers to identify future hiring needs;
• Acting as a consultant to the new hires and assisting them in the on boarding process.

What you'll need

• Secondary level of education;
• Fluent in English in both verbal and written;
• Good organisational and interpersonal skills;
• Capable of working on own initiative and in a team environment;
• ECDL literate;
• Organizational skills with an ability to prioritize important projects;
• Phone, email and in-person communication skills;
• Solid verbal and written communication skills;
• Knowledge of Italian will be considered an asset;
• Previous experience in an office environment will be considered an asset.

What you'll receive

There are so many reasons for you to join our Lidl Malta Team that it is impossible to list them all! However, we have mentioned a few below:

• The possibility to work an average of 2 days per week from home, calculated over a one-month period;
• An annual Talent Management process to support your development;
• A complete and structured training plan based on 'on the job training' and supported by the experience of senior colleagues;
• A dynamic and inclusive environment, with over 450 employees;
• Awarded Top Employer for 6 consecutive years;
• A stable, fast-growing company that is aware of its social responsibility and committed for years to the consolidated CSR program "A better tomorrow";
• Many fun activities which will help to integrate in your team, even outside work hours;
• Company benefits 

Our business in Malta – as all over Europe and USA – is growing and improving and we are aiming to reach more goals together with our staff!

Take a big step towards a fulfilling career with Lidl, because sometimes Lidl things may lead to great success!